Automate Your Business Operations with Intelligent Process Automation
Implementing intelligent process automation (IPA) into your business can be daunting, but there are some simple steps you can take to get started.
Table of Contents
- How can you get started with intelligent process automation?
- What are some intelligent process automation examples?
- What’s an intelligent automation framework?
- What are some intelligent process automation tools you can use in your business?
- How can you optimize your workflow with document automation software?
- What’s the best document creation software?
- What’s the best legal document automation software?
- How can you create a document preparation software list?
- How do businesses commonly use PDF document automation?
- What document automation companies are best suited to your business requirements?
In the business world, growth is constantly occurring as new organizations emerge and established companies expand. With this expansion comes a need to create and manage new departments, each of which often has its own tasks vital to the success of the organization.
While data entry may seem like a straightforward and simple task, many organizations have been able to greatly reduce their workload by automating data entry and other routine tasks through the use of hyperautomation technologies.
By enabling companies to streamline their processes and eliminate time-consuming activities, such as data entry, hyperautomation is quickly becoming an invaluable tool for those in the business world.
In fact, many experts believe that it will soon become an essential aspect of managing daily operations in any department. Undoubtedly, this exciting new trend will play a major role in shaping the future of modern businesses for many years to come.
One way that organizations can start automating processes now is through intelligent process automation (IPA). The intelligent automation market size is rapidly expanding with a predicted 11.2% CAGR from 2022 to 2030, showing that businesses realize the potential of process automation.
With an estimated expansion from $10,935 Million in 2021 to $27,990 Million by 2030, the intelligent process automation market shows no signs of slowing. In this lucrative industry, organizations interested in hyperautomation should consider investing in intelligent process automation tools for their businesses.
Artificial intelligence (AI) is what makes hyperautomation possible. What is intelligent process automation vs. hyperautomation? IBM defines this difference by describing how intelligent automation is the combination of technologies that form tools.
In contrast, hyperautomation is the process businesses follow to identify and implement automation into as many areas of business as possible. An Intelligent Process Automation purpose can be anything from speeding up a specific task to taking on all the functions a department performs.
Some processes are more straightforward to automate than others. Looking at Intelligent Process Automation use cases and case studies can be a helpful way to understand an IPA tool. Case studies can describe how other businesses have used a specific IPA tool to improve their processes.
For example, PepsiCo used Rossum’s AI-powered platform to automate its document processing resulting in a 95% straight-through processing (STP) rate. Rossum is an example of an Intelligent Process Automation tool to automate document processing so businesses can save money and time.
How can you get started with intelligent process automation?
Bringing intelligent process automation (IPA) into a business can be daunting, but there are some simple steps you can take to get started. The first step is to know who can contribute to achieving intelligent automation in the organization. This will depend on the goals of the business and which areas of the company could benefit from automated processes.
For example, if your goal is to automate tasks related to document processing, then it would make sense to engage with the head of that department to explore intelligent process automation examples like Rossum.
Rossum uses AI technology to automate document processing so businesses can easily, quickly, and accurately process documents. As an example of intelligent automation, Rossum is a centralized platform that continually learns from human involvement to improve itself constantly. Businesses determined to automate document processing can implement Rossum in less than one day.
Prior research into different IPA platforms can help you decide on the best automation solution for your team. Ultimately, working closely with key stakeholders will be essential to achieve intelligent process automation and realizing its many benefits for your business.
What are some intelligent process automation examples?
One piece of the intelligent process automation puzzle is called robotic process automation (RPA). This form of automation is used to handle the repetitive tasks commonly performed by employees. Intelligent business automation is the combination of robotic process automation and AI technologies.
Unlike an intelligent system, however, RPA can only perform tasks that do not vary. With that said, this kind of automation is still very useful for those repetitive tasks that many businesses need to automate.
Many businesses hire an RPA developer to analyze how and where to automate processes in the business. For organizations interested in automating their processes without hiring an RPA developer, Rossum’s AI-powered platform can help.
How does robotic process automation differ from intelligent automation? With RPA, tasks are automated based on predetermined rules and procedures, allowing companies to automate mundane and time-consuming tasks with minimal effort. By contrast, intelligent automation uses AI and machine learning to tackle tasks that may change or evolve over time.
Robotic process automation is an important part of the intelligent process automation platform, but without AI it is only capable of certain tasks. For example, intelligent automation might use pattern detection algorithms to identify trends in data or predict future outcomes based on historical patterns.
While both RPA and intelligent automation can contribute to increased efficiency in the workplace, they are distinct tools with different strengths and applications. Intelligent automation vs. RPA is the difference between a tool with machine learning capabilities and a simple pre-programmed tool.
What is intelligent automation vs. artificial intelligence? Essentially, AI is a component of intelligent automation. While intelligent automation refers to tools businesses implement to automate their processes, AI is the technology that fuels those tools.
Without artificial intelligence, business process automation relies upon RPA tools. Looking at a robotic process automation example can be an excellent way for a company to get an idea of how this kind of automation works and what it is used for.
In Deloitte’s example of an RPA tool, RPA can perform simple tasks such as moving a file from one place to another. The main issue with RPA tools, however, is that they cannot adapt to changes. This is why intelligent automation tools exist.
In document processing, an RPA tool could only be effective with documents that use a template. With an IPA tool like Rossum, though, you can process all kinds of documents without templates or specific formatting requirements.
What’s an intelligent automation framework?
Businesses want to use processes that work. More importantly, they want to use processes that will provide the most benefit to the organization. Knowing automation value is one way that businesses can gauge the effectiveness of automation in their business processes.
According to Leslie Willcocks, a professor at the London School of Economics Department of Management, businesses that implemented RPA saw between 30 – 200% return on investment. The professor goes on to say that the value of automation is also seen in customer service, employee satisfaction, and staying compliant with regulations in the financial sector.
The main purpose of intelligent process automation is to increase the productivity and efficiency of the business by automating certain processes. This productivity acceleration is not just related to the speed with which automation can complete specific tasks compared to humans. It also entails productivity enhanced when employees are satisfied with their work and can perform tasks that require the human touch.
IPA technology does not result in liquidating human jobs but simply changes the level and amount of manual tasks people need to do. With intelligent automation, employees are free to work on more value-added tasks requiring their unique skillset.
Don’t go overboard in your automation efforts, however. A common question that organizations ask is: why should you not automate every process in DevOps? Automating every process of DevOps can result in problems down the road, and replicating another organization’s automation level may not be a good decision for your business.
Developing an intelligent automation framework specific to your company can be the most effective way to implement automation into your business processes. Rather than automating every process, some organizations may find that automating only one area, such as document processing, is a better choice.
Rossum’s AI-powered platform is an intelligent automation solution helping businesses worldwide automate their document processing tasks.
What are some intelligent process automation tools you can use in your business?
Incredibly versatile, intelligent process automation tools are capable of automating processes across a variety of different areas within a business. One common question that many people have about these tools is: Intelligent Automation expands on simpler forms of automation through the use of which technology?
For most intelligent automation platforms, the answer is one that uses AI. This technology allows intelligent automation tools to take on much more complex tasks than those achieved through the use of simpler automated tools that rely only on RPA.
With the ability to analyze massive volumes of data and make smarter decisions, AI provides intelligent automation with an added capability essential for successfully automating even the most complex business processes.
In the 2017 McKinsey automation report entitled, A Future That Works: Automation, Employment, and Productivity, researchers found that it’s possible to automate nearly 50% of the tasks performed by employees that are paid around $16 trillion in wages.
Additionally, the McKinsey report states that automation could increase profit and productivity, improve safety, and boost quality. One way that automation could improve quality is in the document processing department.
Relying upon employees to perform the repetitive, tedious tasks of document processing day after day can result in human error. Businesses can improve the quality and accuracy of document processing by automating these tasks with intelligent process automation tools like Rossum.
How can you optimize your workflow with document automation software?
Business professionals run into problems when trying to manage a heavy document workload. For companies still manually organizing and processing documents, it is crucial to consider high-quality document automation software.
Document automation software offers tools for intelligent document processing with AI capabilities to ensure your company monitors essential data and meets expectations. Documentation automation tools for businesses can help your company in many ways by automating business communication.
For example, document automation Microsoft software is a practical necessity for many businesses. However, finding software that works with your company’s current documentation solutions can be tricky. Manually tracking your data and documenting your findings leaves room for error and usually takes up a significant amount of time that you could use elsewhere.
Additionally, companies that use specific software like Salesforce must find document automation platforms that work with their cloud-based systems. In terms of finding the right software for document generation, Salesforce capabilities should be at the top of your list of requirements.
Platforms like Rossum are essential to automating your document processing. Rossum, an intelligent document processing platform, can work with software like Salesforce to provide your business with crucial integrations for automating documents.
With Rossum, your business can integrate documents including:
- Return merchandise authorization
- Product release authorization
- Pension form
- Individual tax return
- Student transcript
- Chain of custody form
- Price list
- Sworn affidavit
- IRS notice
Given the vast pool of resources Rossum offers, businesses can implement Rossum’s document processing automation software to manage documents efficiently.
Rossum helps companies organize critical documents while automatically processing any incoming document traffic. Businesses that manually organize invoices, purchase orders, packing lists, or other documents should seek document automation software like Rossum.
Implementing Rossum’s software allows your business communication to be streamlined and automated, leaving time for other work tasks. As a business professional, document automation software like Rossum may be your key to success.
What’s the best document creation software?
When seeking document automation software for your business, you should consider platforms that allow document creation. For example, having access to automated document generation in Microsoft Word is essential for businesses that create templates and conduct most of their work in Word.
The best document creation software, however, ultimately depends on the needs of your business and what type of documents need automation. By having online software that automates the document management process, your business significantly reduces the chance of errors. Platforms such as document assembly software for lawyers can be used by legal offices to increase their efficiency when it comes to document creation.
Rossum is a solution for automating data entry, one of the most time-consuming tasks involved with document processing in any industry. Despite using AI technologies, Rossum is dedicated to teaching computers to support human creativity and free workers from time-consuming, repetitive, error-prone tasks.
Letter automation software is another example of a piece of software that can make document creation more efficient. This document creator online is an excellent choice for businesses that regularly need to create large volumes of documents. However, many organizations also need to process large amounts of incoming document traffic.
For this, teams can use Rossum as one of the fastest and most accurate solutions for automatically extracting data. Rossum continuously updates and improves its document automation software as its AI software automatically gathers information from each document it processes. This information is then implemented, making it unnecessary for businesses to worry about rule-based templates.
What’s the best legal document automation software?
Numerous businesses can benefit from Rossum’s software. Its unique capabilities allow it to work as legal document processing automation software for lawyers or any individuals or businesses that regularly need to process large volumes of documents.
Businesses operating in the field of law commonly seek document automation for lawyers looking to improve performance and client communication. While document assembly software is critical for any business operating with manual documentation, it is essential to thoughtfully consider the software you can tailor to your business.
As you seek software for document automation, Word, Excel, and other Microsoft platforms will likely be mentioned in the search results. While it may seem challenging to find the legal document automation software, seeking services like Rossum will help you automate manual processes and collect accurate data from documentation of legal proceedings.
Platforms like Rossum are crucial to law businesses because they can automate data extraction from crucial reports and export that data to one centralized location, including legal documents and reports.
This means you no longer need to waste time looking for misplaced documents. Rossum’s easy-to-use platform is crucial for legal documentation but equally essential for businesses outside this specific realm.
Ultimately, your business will want to find the best legal document automation software available. Individuals and partnerships in the legal arena can use platforms such as legal document management software to help improve their document creation process.
Working in this space often requires the creation of hundreds of documents, and keeping them all organized can be challenging. One of the most common formats for incoming legal documents are PDFs.
Unfortunately, the data within these kinds of documents are not compatible with most automated systems. With Rossum’s advanced automation software, legal professionals can speedily extract data from PDF files and all kinds of other documents. With the right tool, your tasks can be made even easier.
For example, legal professionals can use legal document drafting software to create and organize documents efficiently. As data-heavy documents come in, users can configure Rossum’s document processing software to process structured or unstructured complex documents. Implementing a document processing system for small law firms is vital for extracting critical data, such as attorney data and fields.
Consider the manual process of reviewing a notice of appeal as an example of how you can use Rossum for legal document processing. Rossum offers users unique, advanced solutions that can read a notice of appeal for faster data capturing and more accuracy than manual capturing.
With Rossum, legal professionals will save valuable time and money, allowing them to focus more on the growth of their team instead of the manual processes that often take time away from what matters most.
How can you create a document preparation software list?
You and your team need to initiate a document preparation software list as you go through options for the best document editing software. Document automation software is the best way to efficiently organize and process your company’s incoming document traffic. However, it is also essential to consult a list of documentation tools before making a final decision for your company’s software.
Rossum’s ability to automate document preparation is vital to the success of your business. Rossum has flexible intake and pre-processing functionalities that can intake documents across any format or channel. Additionally, Rossum’s documentation platform can filter out any spam documents and make it easy to navigate your documents.
Document-based projects are often forced to remain at a standstill because of a lack of project documentation software. Rossum’s list of features for document processing include:
- Adaptable data extraction for changing layouts
- Minimizing time workers spend on manual document review
- Eliminating manual work from post-processing efforts
- Easy integration with tools across your business
How do businesses commonly use PDF document automation?
PDFs have undoubtedly become one of the most commonly used formats in business. If you are a technical business professional, you have likely handled many PDF documents. Given the enormous volume of PDFs that businesses regularly receive, software with PDF document automation features is crucial.
The ability to extract and capture data in PDF files is essential to streamlining your business processes. With Rossum’s platform, your organization can skip the inefficient process of manual data entry and rapidly extract data from thousands of documents with just a few clicks. This data can then be automatically sent to the correct systems streamlining record-keeping and document processing.
When initially considering software like Rossum to help your business with document processing automation, Word, Excel, and PDF files may be one of your priorities. Because many businesses incorporate different platforms to help their workflow, your data extraction and capturing software must be suited for different document types and platforms relevant to your work.
For example, document automation software for lawyers would look different from the expected features in software for accounts payable teams. However, despite the vast differences in these jobs, Rossum is suited to various industries and can quickly meet your company’s needs for data extraction automation software.
What document automation companies are best suited to your business requirements?
Finding document automation companies well suited to your business’s particular needs can seem like a challenge. If you know where to look, you will find software with the proper documentation tools for your company.
While template-based documentation and data processing is still standard, turning to an intelligent document processing company like Rossum ensures more accurate data capturing and document processing.
Rossum is a great platform for any team with an overwhelming amount of documents needed to be processed, such as Accounts Payable teams. For example, Rossum was able to dramatically reduce the time for processing digital government files at the global real estate firm Cushman & Wakefield.
At first glance, the world of document processing might seem like a complex and intimidating place. With countless pieces of data to keep track of and processes that can seem overwhelming for anyone unfamiliar with them, it is easy to feel overwhelmed by the demands of this area of work.
However, with the help of AI-powered data capture software like Rossum, even non-technical professionals can navigate these challenges with confidence.
By leveraging cutting-edge technology, Rossum is able to automatically extract all kinds of critical business information from documents like invoices, purchase orders, packing lists, claims, correspondence, and more. This allows teams to streamline their workflow and improve their overall efficiency when handling important communication and documentation.
Whether you are an administrator looking to increase accuracy in your data or a sales professional trying to ensure that your transactions meet the highest standards for quality and compliance, Rossum has the tools you need to succeed.
So if you’re ready to take on the world of document processing with confidence and professionalism, look no further than Rossum. With its powerful AI capabilities, this technology platform has everything you need to bring your work to the next level.
Streamline document processing with intelligent process automation
Make a quantum leap in your document processing approach. Boost accuracy and effectiveness with an AI-powered intelligent process automation solution for all documents.