5 tips for choosing the best AP automation software
Out of the wide variety of AP automation software solutions available on the market today, choosing the perfect software package for your business can be a difficult and daunting task.
Fortunately, there are a few specific items you can look for when choosing the best accounts payable automation software, and ensure that your investment of money and time is well spent. In this guide, we’ll walk through a list of important curated tips that’ll help you and your organization grow and scale even faster.
Choosing the best software for AP automation
Picking and choosing the right accounts payable software package out of all of the choices out there in the world today can be very difficult and tedious.
When choosing your AP automation software, you have to ensure that you understand your current processes, look for continuous improvements that software can augment, define your AP goals, and continue researching and comparing solutions to choose what is truly the best.
1. Understand and map out your current AP invoice process
From the time an invoice arrives at your desk, it’s beneficial to map out in detail how long it typically takes for them to be coded, go through approvals, and be officially processed for payment. Think about how many people are involved with the process, and how each piece of your accounts payable workflow goes together. Mapping out your current process will help you get a better understanding of what needs to improve and start looking for software that can satisfy those needs.
2. Look for workflow improvements
When optimizing your accounts payable department workflow, it’s important that you do everything in your ability to look for improvements that can be complemented by accounts payable automation. No workflow is ever perfect and discovering any flaws early allows you to patch them up before they can become a real problem.
3. Define your AP structure
Once you choose an accounts payable automation software solution, you should know your goals better than anyone. Goal setting is critically important, and looking at your AP structure on occasion will help you stay on track and move towards the path to success.
4. Centralize your information management
Having your AP data scattered across multiple can quickly become a chore. When you have a centralized information management system, such as in the cloud, it makes processing invoices and handling last-minute “crunch time” worthwhile.
5. Research and compare solutions
Last but not least, you should always be comparing solutions together and deciding on the best ones for your company’s future. It may not be clear which solution is ever the “absolute best”, so it takes some planning and effort to get it right.
Use Rossum for AP automation today
Understanding and mapping out the AP invoice process, looking for continuous workflow improvements, and defining your accounts payable structure more concretely are all key steps in the process of deciding between AP automation software. Additionally, researching and comparing the solutions you found against one another can help you determine the true winner for your business since it always differs by company.
If your business is ready to take the next step and begin setting up invoice automation solutions across your organization, Rossum is here to help you every step of the way.
Contact Rossum today to learn how accounts payable automation can help your business grow and expand, and why so many other businesses are beginning to jump into automation at a faster and faster scale.
By taking the plunge and implementing accounts payable automation into your company, you’ll instantly be ahead of the competition and begin seeing reduced expenses as well as further business growth.
Our accounts payable and automation experts can help walk you through the process of automating your AP workflow one step at a time. Automation is the future, and if your company can stay ahead of the curve, you may be surprised at where you’ll land in the future.
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