How to make PDF text searchable and more efficient

The versatility and flexibility of PDF have made it the de facto official file format for document sharing and collaboration. However, converting invoice data from PDF into accounting tools can present a challenge.

If you’ve ever wondered how to make PDF text searchable, you’ve come to the right place. In this blog post, we’ll focus on how you can export data from PDFs into spreadsheet programs like MS Excel for easy search and analytics.

convert PDF table to Excel

How to make PDF text searchable

Document processing is a field that has recycled the same old technologies — until now. Before data integration, document processing can look like a web of disconnected, dissimilar documents that appear in many formats. Data must be extracted and analyzed before it can be used. For most businesses, the Portable Document Format (PDF) is the most common format you will encounter. 

Depending on how a document was created — where it came from, and the securities it has in place — PDF documents may not have searchable text. This can make the job of document processing tediously slow and frustratingly repetitive. Businesses need to make PDF text searchable, in order to efficiently and practically extract data.

To make a PDF searchable, you have several options available. The first question is whether you need to make PDF searchable on Mac computers — or if you are willing to make PDF text searchable Adobe documents. 

For Mac computers, it is important to understand how to make a PDF searchable in Preview, Apple’s word processing software. Knowing how to make PDF searchable in Adobe can mean creating a new document that contains the same data that has been converted into the Adobe format, allowing for searchable text. 

For non-tech employees, learning how to make a PDF text searchable document may seem daunting — but certain tools can make this process easier and more efficient. Data extraction from PDF documents is something that many businesses deal with, and plenty of automated technologies exist to help with this process

With an Intelligent Document Processing software like Rossum, the question of how to make PDFs into searchable documents has an easy answer. Using deep learning, Rossum can process PDF documents quickly with Artificial Intelligence capabilities and OCR technology that improves over time.

Make PDF searchable without Acrobat

One of the most common methods for how to make PDF searchable in Windows 10 is the use of Adobe Acrobat tools — but there may be times when you need a method to make PDF searchable without Acrobat. 

Finding a tool that is not Adobe Acrobat can be difficult. However, there are a few tools that exist to make PDF searchable in online documents. These tools work by first requiring you to upload the PDF document into an online portal. Then, the site converts the document into searchable text.

Sometimes, you may require a tool that is not web-based. Learning how to make PDF searchable using offline documents can be more complex — but there are intelligent document processing applications that can perform this function effectively. 

If you’re looking for a fast and free application, searching for a “make PDF searchable app” can be an easy way to research the choices available to you.

Businesses that use Mac computers require different tools to make PDF searchable documents. To make PDF searchable Mac documents, you can use similar tools as those used on the Windows platform. 

Alternatively, there are PDF conversion applications specifically designed for Mac users. Preview is a word processing application for Mac computers — and Preview offers the opportunity to make PDF searchable for data extraction.

Convert PDF to searchable PDF online

Making searchable documents is a helpful way to improve the data extraction process for businesses using this highly common format. To convert PDF to searchable PDF online, you may not even need to download an app — there are plenty of websites designed to do this. 

The only problem with these sites is that they may not be capable of converting large amounts of files, and they may not maintain a security protocol at the level of cloud-based applications. Alternatively, I Love PDF apps are online tools that use OCR technology to read the text in PDF files. 

Businesses often want to know how to make a PDF searchable in BlueBeam. The tool for this process is called Revu. This unique platform allows users to search PDF documents using text or visual search options. Additionally, Adobe Acrobat DC is a program that can quickly convert PDF files into searchable PDFs, to streamline data integration and extraction.

While Adobe and Revu are realistic options for individuals and small businesses, larger companies should consider a platform like Rossum that can automatically extract data from PDFs without needing file conversions

For businesses interested in converting hundreds of PDF files into searchable documents for data extraction, an AI-powered OCR software like Rossum can process documents with over 98% accuracy in just seconds.

How to make PDF text searchable in Adobe

With Adobe Acrobat, it is easy to convert PDF to searchable PDF Adobe documents. Acrobat is one of the simplest ways to make PDF documents searchable, with the ability to convert Excel to searchable PDF files. 

To convert Excel sheets into searchable PDF files, Adobe Acrobat simply exports the data and formatting of the Excel sheet, then turns it into a searchable PDF file. As with online options, Adobe tools may not work well when converting large numbers of documents.

Data extraction from PDF documents can be time-consuming. Knowing how to make PDF text searchable in Adobe is helpful, but it can be inefficient compared to an automated tool that can recognize text in PDF. 

With Intelligent Document Processing, Rossum intuitively knows how to make PDF searchable on Windows 10 and Mac platforms. Businesses can focus on getting to the data rather than finding tools to convert a file from one format to another. 

Make PDF text searchable online

Searchable PDF documents are out there — but many PDF files have text that simply cannot be searched. With PDF files permeating businesses of all shapes and sizes, it’s no wonder why there are so many tools to convert PDFs into searchable PDF files.

To make PDF searchable Adobe documents, Adobe Acrobat can be used as long as you have access to the service through a subscription. PDF to searchable PDF converter free download tools are available but may not be secure, which is true for any make PDF searchable free tools. It is always beneficial to ask why the tool is free to use — a security compromise can quickly outweigh the benefits of fast online PDF conversion.

In addition to I Love PDF, plenty of other programs can extract text from PDF files and convert them to different formats (including Excel spreadsheets). However, for optimal security and offline operation, OCR searchable PDF tools can be the most efficient way to extract data from these files. 

Rossum is an OCR data extraction tool that can make PDF text searchable — using cloud-based AI technology.

How to make a PDF text searchable in Adobe Acrobat Pro DC

So, what exactly is a searchable PDF document? Simply put, a searchable document includes readable text that can be searched using a tool. This capability allows employees to extract data quickly and with less manual effort than required with non-searchable PDF documents.

Although searchable PDFs are common, there are plenty of times when your business will need to extract or convert PDF text. After uploading a PDF file, PDF conversion sites can extract the text into a raw, digital format. These options include PDF to Word text converter tools, which allow you to convert text from PDF files into editable Microsoft Word documents.

If you or your business has access to Adobe Acrobat Pro DC through a subscription, then you can use their tools to understand how to make PDF text searchable. Knowing how to make a PDF text searchable in Adobe Acrobat Pro DC file is one of the most common ways to convert PDF to searchable PDF Adobe files. 

This method uses OCR technology to recognize text in PDF documents. If you’re looking online for how to make PDF searchable in Windows 10, Adobe Acrobat Pro DC will no doubt be a popular suggestion. 

Convert PDF to readable text online

Businesses that need to extract data from PDF files may choose to convert PDF to readable text online. An image-to-text converter can read a scanned PDF or image file and convert the text into an editable format with OCR technology.

The simplest PDF conversion tools can copy text from PDF online, so employees do not have to do this manually. If the goal is to edit the text from the PDF document or even just, copy it, converting a PDF into a Microsoft Word document can make processing data much easier.

Although many online services offer PDF conversion, a PDF-to-text converter download may be a more capable tool. That’s where Rossum comes in. Rossum is a centralized platform that can be implemented in one day, with automated converting PDF files into editable digital text. 

Unlike many other downloadable PDF converter tools, Rossum is a secure platform that automatically extracts data from PDFs. With fast and accurate data integration and analytics, Rossum can make your business run more smoothly than ever.

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