Master European e-invoicing
From the upcoming mandates in France, Poland, and Belgium to the complex mix of PDFs and structured e-invoices you manage daily, Rossum is the single, intelligent platform built to unify and automate it all.
Stay aligned with country-specific
e-invoicing practices
Forget managing a patchwork of regulations. Rossum automatically validates every invoice against country-specific mandates (FatturaPA, XRechnung, ZUGFeRD, BIS3 and more) ensuring you stay compliant across all regions effortlessly.
Benefit from a unified AP solution for all invoices
Effortlessly route invoices to the correct AP process, no matter their format or ingestion channel. Maintain consistent business rules and logic throughout. Automatically detect and flag e-invoicing errors for human validation, ensuring only accurate data enters your ERP.
Key e-invoicing features
Read formats aligned with European e-invoicing standards (BIS3, FacturX/CII, XRechnung and more)
Integrates with SAP, Coupa, NetSuite, Workday, and more
Convert e-invoices to human-readable PDFs for checking & audit purposes
Out-of-the-box connectors to PEPPOL and other local government portals
Future-proof your AP processes
Stay on top of all global e-invoicing requirements with our team of AP experts. Unlock each country as and when required, and connect it to your existing invoice workflows. Benefit from a flexible solution that will scale with you as your volume of e-invoices grows.
E-invoicing FAQs
What’s the difference between EDI and e-invoicing?
Electronic data interchange (EDI) is the computer-to-computer exchange of any document – purchase order, invoice, shipping notice, sales order, etc. – in a standard electronic format between businesses. They are written in a format that has to be agreed upon by participating businesses, and meet the requirements of the respective industry and country. EDI systems can be complex and costly.
E-invoicing focuses exclusively on the exchange of invoices in a structured, machine-readable format. E-invoices are defined in standardized formats and exchanged by standard protocols, supported by common invoice processing systems. E-invoices have to meet the regional regulatory requirements such as EU initiative VAT in the Digital Age (ViDA).
What’s the difference between a PDF invoice and an e-invoice?
A PDF invoice is a digital representation of a paper document, easy for humans to read. While an e-invoice is created and exchanged in a structured, machine-readable format. Not so easy for humans to understand. However e-invoices often contain the human readable invoice representation as well as an additional layer embedded inside (e.g., PDF invoice embedded in the e-invoice structure).
Should I work with multiple country-specific vendors or a single unified platform?
There are pros and cons for each method. Country-specific e-invoicing solutions bring regulatory compliance, customized features for each country’s unique business practices, and local support. But the cons outweigh. Managing multiple solutions and vendors across different countries, training for various systems, integration challenges, scalability limitations, and data security.
A unified AP solution manages e-invoicing across countries. Processing all invoice types, from PDFs to e-invoices. One partner, approval route, and set of business rules. Plus in the long-term it’s cheaper. For more information, check out Delivering E-invoicing Solutions with a Unified AP platform.
Will it be one e-invoicing format across all EU countries?
The European Commission’s VAT in the Digital Age proposal states that its goal is to create an accord in terms of Digital Reporting Requirements (DRR) and an effective VAT control system in the EU.
Countries are currently rolling out their own requirements, which vary country to country. Each with a different timeline. Some countries are already there – Brazil, Indonesia, Italy, Germany, with others like Belgium, France and Poland following the trend in 2026.
Will Rossum be launching e-invoicing solutions for other countries?
Absolutely! We started with Germany because it kicked off at the start of 2025. We are now able to receive e-invoices all over Europe, and as each country adopts new regulations, you’ll be able to unlock the relevant e-invoicing module to ensure you remain compliant.
Why is a unified platform for both PDFs and e-invoices important?
Most companies live in a hybrid reality, receiving both PDFs and e-invoices. A unified platform eliminates the need for separate, disconnected workflows. Rossum provides a single, consistent process for your AP team, reducing complexity, lowering costs, and providing a single source of truth for all invoice data.
What happens if an e-invoice is missing data or has errors?
This is a common problem that Rossum is built to solve. Our platform can use information from an attached PDF to fill in missing fields in the e-invoice data. For errors, it validates against business rules and compliance mandates, flagging exceptions for review or automatically notifying the sender.