How to leverage workflow automation tools with Rossum Store

What if it took just a few clicks to select Rossum workflow automation tools to handle your specific document types, document exchange workflow, and integration needs?
Rossum Store is our integrated extension hub that helps you do just that.
Try Rossum for yourself and start your free trial.

Rossum CTO on AI digital transformation - Is it just hype?

Is AI digital transformation just hype? How much of it is real? Rossum CTO and AI expert Petr Baudis has the answers in this interview.

Workflow automation tools

An overwhelming pile of work presents a significant challenge to companies juggling a large amount of incoming document traffic. Invoices, purchase orders, packing lists, claims, and other transactional documents take up significant time and energy, potentially decreasing a company’s efficiency. Because of this, workflow automation tools are an essential asset to improve business communication through intelligent document processing.

One cannot diminish the importance of workflow automation for improving a business’s operations. Employees can massively increase the quality of their work with automation tools. While there are many benefits to automating a company’s workflow, some basic workflow automation examples include:

  • efficiently approving documents,
  • onboarding new team members,
  • creating a comprehensive list of tasks,
  • managing payment processes,
  • automating calculations, transformations, and follow-ups,
  • automating manual work,
  • intaking documents across all formats and channels,
  • automatically following up to avoid back-and-forth emails,
  • filtering out spam and unnecessary documents,
  • sorting and organizing documents for easy access,
  • extracting and understanding complex objects,
  • accurately streamlining workflow.

These are only some of the many advantages that workflow automation tools have for companies. Given the essential nature of workflow automation software, companies can become significantly more efficient with platforms like Rossum. Rossum is a platform that helps companies minimize the time employees spend manually processing documents, making it a vital tool for workflow/process automation. SAP and Oracle, software commonly used for accounting purposes, can connect to Rossum for an all-in-one document gateway to take all of an organization’s data extraction and document communication.

Companies often struggle to communicate effectively, and manual workflow processes increase the risk of miscommunication and human error. Therefore, businesses must seriously consider Rossum’s platform for better visibility across all document work tasks. Rossum simplifies workflows and makes it easy for employees to discover any errors in their document communication system. By doing this, Rossum ensures that companies can thrive and efficiently manage their most challenging, arduous tasks.

Workflow automation software

Implementing Rossum’s workflow automation software is an essential step forward for companies struggling to manage a heavy workload through manual processing. Rossum is noteworthy because of the many integrations the platform offers for businesses. For example, Rossum’s selected integration partners help customers meet their company’s needs during implementation in their accounts payable process. Rossum’s partners are highly skilled in workflow management, enterprise integration, RPA, and BPM tools.

Process management software allows companies to increase the value of the work employees produce regularly. Intelligent Document Processing, or IDP, is the main focus of Rossum’s platform. IDP automates and manages a company’s workflow through AI technologies that accurately capture data, including:

  • technology stacks,
  • implementation time,
  • upfront and implementation cost,
  • total per-document cost,
  • workforce morale.

With Rossum, businesses no longer worry about manual errors when processing documents. Sales orders, packing slips, bills of lading, financial reports, and balance sheets are merely a handful of the documents that Rossum automatically processes. It is unlikely that employees will read business documents from start to finish, meaning there is a greater risk of repeated mistakes. Rossum’s software tools are capable of self-learning that helps businesses gain knowledge through experience. Rossum is unique for its ability to develop intuition, unlike any other similar software.

Workflow automation tools open source

Companies benefit from seeking out open-source process automation software that is freely available. Plug-and-play open source software is essential in business process management (BPM), as an open-source approval workflow brings a company’s entire document processing operation together. Rossum provides solutions for accounts payable, logistics, shared services and more for businesses to confidently report and manage their workflow. By eliminating human effort for processing workflow, Rossum gives organizations more opportunities to shift focus to what matters. Companies will find that, with Rossum, their workflow is far more accurate and less time-consuming. Rossum eliminates extensive time working with documents so organizations can simplify the intake process without manual intervention

Open source workflow automation tools are easily accessible for companies. Businesses looking to automate their documenting process must consider implementing an open-source workflow engine. Java, which produces important software for different functions, can be used in conjunction with platforms like Rossum to simplify workflow. Java can be used with Rossum to export data from Rossum API or to upload documents to Rossum API, creating practical workflow automation tools. Open-source Java workflow engines help eliminate the risk of error for companies to eliminate an overwhelming backlog that prevents employees from completing their work on time. 

Best workflow automation tools

Rossum provides companies with the best workflow automation features to simplify document processing while improving business communication. There are numerous reasons why Rossum’s process automation software is so effective for companies backlogged with transactional documents. Rossum recognizes the natural errors when companies outsource their data and the dangers inherent to manual processing. Unlike many platforms, Rossum provides secure workflow automation software. Open-source examples from Rossum show that, without the right workflow automation tools, businesses are vulnerable to:

  • breaches in data security,
  • hidden costs in the invoicing process,
  • poorly executed Accounts Payable (AP) workflows,
  • escalated liabilities from manual work,
  • lack of AP efficiency and staff engagement,
  • overwhelming backlogs of documents.

Rossum recognizes the need for improved business communication throughout the intelligent documenting process. Rossum also understands that employees completing manual workflow documentation are likely to make errors because of how draining this process tends to be. Rossum’s workflow automation tools prevent these errors, allowing employees to focus on other tasks that are more creative. Companies require paperless, automated AP processes to capture essential data without the frustrating hassle of manually processing invoices. Rossum values truth and transparency in all of its transactions, and Rossum’s experts are upfront with customers regarding the invoice data capturing process.

Workflow automation companies

For businesses interested in automatically processing incoming document traffic, seeking out workflow automation companies is worthwhile. Though an initial search for these companies may yield numerous results, you must determine the best workflow software for your organization. Workflow automation software is essential for companies looking to improve their customer relationship management (CRM) process. Workflow automation in CRM eliminates the risk of friction between an organization and its customers. This elimination is critical to maintaining strong vendor-customer relationships that keep an organization running.

Therefore, businesses must prioritize implementing software for workflow automation. Software like Rossum allows various integrations to connect essential apps and automate complex workflows. Rossum meets the specific requirements of all its clients by customizing platforms for workflow automation solutions. Rossum’s features typically involve integrating with cloud-based and on-premises accounting suppliers, ERP, or document management systems and apps. By implementing Rossum, companies can expand their customer bases and appeal to a broader audience. Organizations can benefit from many of Rossum’s capabilities, including but not limited to:

  • automating complex intake and document preparation with pre-processing tools,
  • adaptable data extraction for varying layouts with data capture tools,
  • minimal time spent on manual review with validation and post-processing tools,
  • built-in reporting and insight tools,
  • secure and compliant operations with enterprise-grade security features and procedures.

Workflow tools

Rossum is an effective automation platform because of the various workflow tools it offers organizations. When seeking automation services for your business, you must prioritize the best workflow tools available and suitable for your company’s specific needs. WIthout tools to automate workflow, organizations suffer from high costs and missing invoices, among a variety of other potential issues that come from manual processing.

Because of the enormous risks that come from manual processing of incoming document traffic, businesses must implement Rossum’s workflow tools. Open-source platforms like Rossum are unique and applicable to numerous automation needs that an organization may have. Rossum helps companies meet important AP goals, including:

  • improved processing time,
  • efficiency when managing large invoice volumes,
  • cost reduction,
  • collecting early payment discounts,
  • improving supplier relationships.

Rossum’s workflow tools also help organizations determine what goals they should be aiming for and how they can practically meet these goals through an effective data extraction strategy. Rossum’s workflow tools are simple to use, even for up-and-coming companies. All document traffic can be automatically processed with Rossum’s platform, no matter what transactional documents an organization needs guidance on. Pre-processing, data capture, validation, post-processing, reporting, security, and integrating capabilities are all accessible with Rossum’s platform.

BPM workflow tools

Rossum is also crucial for companies looking to improve their business process management or BPM solutions. BPM employs methods that help organizations discover, model, analyze, measure, improve, and optimize business strategy processes. Rossum’s various capabilities simplify BPM and ensure that organizations can form trustworthy relationships with their customers.

For those new to workflow automation software, it is helpful to look at a BPM tools list to gain a deeper understanding of the importance of business process management. Among Rossum’s comprehensive strategies for BPM are tools that target:

  • detailed inputs for the validation process,
  • comprehensive overviews of different complex objects and metrics,
  • an improved queuing system,
  • streamlined, accurate work with promising results,
  • pre-built extensions with standard functionalities,
  • real-time document updates,
  • open communication between employees within an organization,
  • automating data entry tasks for significant savings,
  • simple and efficient onboarding,
  • new invoicing and report formats.

Rossum’s ability to handle large volumes of data simultaneously takes the overwhelming workload away from employees by implementing an intelligent structure that automates workflow processes hands-free. Communicating essential workflow responsibilities does not have to be challenging for organizations with Rossum.

Agile, adaptable AI to keep your documents moving forward

Stop doing the work for your OCR, and upgrade to the industry’s most comprehensive solution. Rossum’s proprietary AI engine outranks competitors in accuracy and automates the document communication process from beginning to end.