How AI OCR works

Ever wondered how AI OCR works or what's the best online OCR software? Watch this short video and find out!

Data capture solutions: Traditional OCR vs cognitive

What is the difference between traditional OCR for data capture compared to a cognitive solution? How to bring your document data extraction to a new level of efficiency? What is the best online OCR software? Read on to find out!

Online OCR software

Data is one of the most important resources a business both generates and manages. In order for processes to operate smoothly and efficiently, the right data is needed at the right time. However, the majority of businesses continue to rely on paper documents for workflows such as invoice management. This means that crucial business data is locked away in unstructured formats that your accounting and ERP systems cannot use or understand. Consequently, many hours are spent by team members in departments like Accounts Payable, manually typing the data from paper invoices into digital systems. 

This process is known as manual data capture and is one of three options for extracting data from unstructured formats like paper or PDF files. This process has many downsides that can negatively impact your business

A far better solution than this is to utilize some form of online OCR software. OCR stands for optical character recognition and is a term used to describe a program that can scan a document and automatically extract whatever data is stored within it. This means that you can automate your data extraction process and free your employees from the soul-crushing task of manually typing or copy-and-pasting invoice data for hours on end. 

There are many different options when it comes to OCR image to text processing platforms. The term “online OCR image to text software” often refers to cloud-based applications that can be used to scan business documents. Cloud applications bring several additional benefits, such as 24/7 access, no additional hardware costs, and easy scalability. 

Another thing you should consider is whether or not an isolated OCR solution is enough to meet your company’s needs. If your document processing workflow is complex and disorganized, you need more than just an OCR application; you need an Intelligent Document Processing (IDP) platform. With an OCR component at its core, an IDP platform handles all your document processing needs by enabling you to store, organize, and process documents from a variety of channels, all within one easy-to-use software solution. 

This means that you can streamline your document management and ensure that you never lose an invoice again. A great example of an IDP platform with this kind of functionality is Rossum. With Rossum, you can take control of your document management workflows and automatically capture the data your business processes need to function successfully. 

The Google OCR online

There are many different OCR solutions available to help you automate your data capture workflow. Overall, OCR solutions can be divided into two main categories. The first is template-based OCR. Template-based OCR is a kind of scanning engine that relies on pre-defined rules and templates in order to understand where to look for data within a particular type of document.

For invoices, you would need to manually create an invoice template for the engine to be able to accurately extract the data from that specific kind of document. Template-based OCR can be useful for documents that never alter in form or style but quickly lose their accuracy as more variability is introduced. This is a problem for businesses as the differences in invoices between each vendor are enough to create problems for more template-based systems. This leaves organizations with no choice but to spend a great deal of money and time building a custom template for every single vendor. In the end, the benefits of this kind of OCR software hardly make up for its downsides. 

A far better solution is cognitive or AI-enabled OCR. This kind of scanning engine relies on machine learning technology to automatically recognize different kinds of documents and extract data with a high degree of accuracy regardless of variations in style or form. This is an incredibly powerful technology that has only recently reached the point where it can be practically applied in a business situation. One great example of this kind of OCR is the Google OCR online programming interface. This is a Google Image to Text Converter online solution that relies on Google’s Cloud Vision API. With the Google OCR API, you can build applications that can automatically detect text, labels, document types, and even other data types like faces or objects. 

In order to demonstrate the reliability and effectiveness of their product, there is even a Google OCR online demo provided so that you can learn how the API works. When it comes to the Google OCR pricing, the company is very reasonable as well. The first 1,000 images (or pages of a document) every month are free. A small fee of under $2 follows as you use the API to process more documents. Overall, the Google OCR PDF scanning API is a useful option if you want to build your own solution. 

Finding the best online OCR

As a professional who wants to see their business grow, it makes sense that you would want to find the best online OCR. However, defining the “best” is not always the easiest thing to do. If your budget is tight, you may want to find a free OCR solution. Or, if you have a team of accomplished software engineers, you may want to use the Google OCR online API to build your own OCR scanner software. An online OCR PDF to Word converter program can be a powerful tool, but all the tools in the world cannot make up for an inefficient process. This is why the best online OCR solution is most likely more than just an image-to-text converter. Many businesses need a better way to both process and manage their documents.

If you and your team regularly run into issues of lost or incorrectly organized invoices, for example, a pure OCR solution is not going to fully solve the problem. That’s why many businesses choose an IDP platform that provides them with a comprehensive suite of features and functions that make it easier to both capture data from documents and manage them. With a fully-functional IDP solution, you can easily find any document you may want with a simple search. This can make processes like 2-way or 3-way matching more efficient than ever before.  

Image to text converter online

One of the biggest benefits of utilizing an image-to-text converter online in your business is the speed that a solution like this can bring. Instead of it taking days for a document like an invoice to go through the complete cycle, you can use a copy text from image program to completely process an invoice within a few minutes. A copy picture to text in Word application can enable you to extract data from a business document by simply taking a picture of it. 

An image-to-text app like this can be used to great effect in the field, where employees can instantly scan labels or receipts, and the image-to-text generator can automatically extract the data. There are many different types of OCR scanning tools, including image to Word converter online programs, JPG to text converter solutions, and PDF to text converter programs. All of these can be very effective, when used correctly, to rapidly capture data in your organization. 

OCR converter

At the heart of data capture is conversion. The end goal of this workflow is to convert unstructured data into structured data that can be understood by computer systems. Another term for this kind of tool is OCR converter. You may also see it called “image to text converter” or “OCR converter online.” These names all refer to the same basic kind of technology that allows you to convert data from one format to another. An OCR PDF to Word converter is a scanning tool specifically designed to extract text data from a PDF file to a Word document where it can be edited and forwarded onto a computer system that receives Word documents. 

PDF OCR online

The PDF format is one of the most commonly used digital document formats used by business professionals to share files. It is a universal format accepted by all the major operating systems and is well-respected for its flexibility and versatility. However, it is still an unstructured format. Most computer systems cannot read data from a PDF. That’s why many organizations utilize some form of PDF OCR online scanner. 

There are even free OCR solutions available that can perform this kind of conversion. An online OCR PDF to Word converter can be particularly effective for basic text data extraction. If you have many PDF-formatted invoices, for example, you can extract the data within those documents with a PDF scanner online rapidly and effectively. This can be a far faster solution than relying on manual data capture. 

Best OCR software

Although it is the process still most widely used today, manual data capture is fraught with problems that can hold your business back. There is a reason that the payment due date is often 2 or 3 months after the day the invoice is issued. This is because most organizations rely on a disorganized document processing system that can result in late payments and excessive invoice processing times. Furthermore, manual data capture can result in lost invoices leading to duplicate payments, causing even more headaches. Finally, manual data capture also demotivates your team, leading to more potential errors and even your best team members leaving your company. 

That’s why utilizing the best OCR software as part of a comprehensive IDP solution can be so beneficial for your organization. Instead of just relying on the best online OCR converter or downloading some OCR software, an IDP solution provides for your data extraction needs and helps you to take control of your document management so that you can always access the documents you need.

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