Wholesale Distribution Software

Rossum differentiates itself through four key pillars:

1. Self-learning AI: Our AI understands the context of transactional documents like a human would, providing high accuracy from day one and adapting to new vendor templates without requiring maintenance.
2. Customization and flexibility: You can easily bring in your own logic, business rules, and data transformations to meet complex ERP requirements – all through a self-service interface that doesn’t depend on your internal IT capacity.
3. Superior UI: Discrepancies that require manual review can be resolved in seconds via an intuitive interface, providing total visibility into your invoice pipeline and team performance.
4. One platform for all your documents: Rossum is a total document processing solution that expands beyond Accounts Payable to handle orders, remittances, vendor reconciliations, and credit notes on a single platform.

Wholesale distribution is a high-volume, low-margin business. Rossum helps distributors protect those margins by:

• 10x-ing your AP efficiency: Automating the chaos of manual data entry and document sorting across multiple branches and freeing your extensive AP workforce to focus on improving your business.
• Turning AP into a cash engine: Accelerating the AP cycle to capture early payment discounts, preventing overpayments through automated PO matching, and eliminating duplicate and fraudulent payments.
• Giving you visibility and making you ready for growth:Providing a scalable model plus data & insights that allow you to onboard new acquisitions (M&As) instantly without adding headcount to your Shared Service Center (SSC).

Rossum is built for the enterprise ecosystem. We offer a robust API and pre-built connectors that allow for seamless integration with any custom ERP or system, as well as major ERPs (like SAP, Oracle, and Microsoft Dynamics) and spend management systems (like Coupa). Our platform transforms and validates data according to your specific business rules, ensuring only clean data enters your system of record.

See https://rossum.ai/integrations/ for more information.

Because Rossum is template-free and cloud-native, we provide a significantly faster time-to-value than traditional OCR. While legacy systems can take 6–12 months to configure, Rossum customers typically see meaningful automation results in weeks. As an example, Imperial Dade went live in 4 months in 31 branches. Our AI starts learning from your first document, allowing for a phased roll-out that doesn’t disrupt your current operations.

Rossum’s AI has been trained on millions of transactional documents, allowing it to recognize data points (like line items, tax IDs, and PO numbers) regardless of where they appear on a page. That means Rossum will pick up a lot of the data fields correctly on the first pass of any new document.  When your team makes a correction, the AI learns from that specific interaction and applies the knowledge to all future documents from that vendor automatically.

Rossum helps wholesale distributors optimize working capital in two main ways: (1) Effectively capturing early payment discounts to keep more cash available and (2) By taking advantage of the best terms from the invoice or your standard vendor contract.

Delayed payments are the #1 cause of friction in the distribution supply chain. By automating your AP workflow, you eliminate the late payments that lead to credit holds and strained supplier relationships. Consistent, on-time payments make you a “preferred partner,” often resulting in better pricing and supply priority.

In manual environments, the “approval lag” often eats up the window for early payment discounts. Rossum’s AI agents automatically route, validate, and match documents the moment they arrive. By cutting the processing cycle by up to 90% and automatically calculating the available discount for each invoice, you have the visibility and time to choose which invoices to pay early for maximum financial gain.