Document OCR can help you do more for less

Stuck in the past manually processing documents or with clunky template-based software? Processing documents with cognitive OCR technology will help your company gain scalability and efficient operations.

traditional OCR vs cognitive

Document OCR: what it is and why it should matter to you

OCR for documents is a technology that has been around since 1974 when Ray Kurzweil started a company that offered an OCR product that could read printed text.

OCR stands for Optical Character Recognition and is a technology that can digitize printed text, making it easier for businesses to extract data from the documents they receive. OCR technology has constantly been changing as advancements in areas like artificial intelligence have made it possible to improve currently existing OCR products.

Departments that handle document processing tasks may receive physical or digital documents with printed or scanned text that cannot be extracted easily. When this occurs, a company can hire an employee to manually read and extract the data from the documents or utilize a document OCR product

Commonly, OCR technology is used to extract text from image files. An OCR image-to-text converter tool can be a helpful way to make data extraction from these files more efficient. 

There are many ways to copy text from image files. An online OCR image-to-text tool like Convertio can act as a jpg-to-text converter. This tool is easy to use and free but may not be helpful if a business needs to convert large quantities of image or document files.

When looking for a simple image-to-text converter, Google has a tutorial that teaches you how to convert PDF or image files into digitally readable text using Google Drive. 

An image-to-text translator can benefit businesses that extract data from images or documents. While online OCR tools are an option, an AI-powered, centralized OCR platform can be more effective for companies. 

Organizing and automatically processing massive amounts of incoming document traffic is a struggle for any business. Without the right software, your team will likely struggle to manage and capture essential data from documents. 

This is why more and more companies are seeking intelligent document processing software to simplify OCR. To do this, you will want software with an optical character recognition algorithm.

With the right OCR software, documents are easily handled. The best online OCR platform will depend on your company’s unique needs. However, given the importance of OCR documents and data capturing, you will want to pay attention to a software’s specific features and advantages.

While you can use Google OCR online, this should not be your only resource. Finding intelligent document processing platforms like Rossum is one of the best ways to ensure organization while capturing document data.

Furthermore, Rossum’s advanced AI-powered capabilities automate and streamline your workflow to provide efficient, error-free outcomes. Rossum’s intelligent platform can read documents like humans without needing template creation or manual processes. 

Rossum is a more advanced solution than traditional OCR document solutions. Companies that choose Rossum to help fulfill document processing needs can receive various benefits, including:

  • The ability to receive documents from hundreds of different channels
  • Data extraction without the need for time-consuming templates
  • Automated learning without the need for engineering resources
  • Automated communication with senders

The best online OCR software can sometimes be enough for teams looking to automate their document workflow. However, if your company struggles with extracting data from documents like invoices, purchase orders, packing lists, claims, or other transactional documents, a modern solution like Rossum can help make your day-to-day tasks straightforward. 

Rossum is more closely aligned to AI-powered OCR than rules-based OCR and can help your team access essential metrics and capture the most critical data from documents. Technical business professionals must consider Rossum a viable solution for all their document processing needs.

OCR online

OCR technology used to require its machine to exist, as was the case with Kurzweil’s reading machine

Today, it is possible to download OCR software from online sources and use OCR online websites to convert images into digital text. Many of these sites are also PDF OCR online tools, meaning that if the data that needs to be extracted is locked inside a scanned PDF, you can use the OCR tool to export the text from that document and the image files. 

Given the digital landscape of the modern workplace, having access to advanced OCR online is crucial for improving business operations. Finding a platform that provides AI-powered smart OCR online is vital for businesses seeking intelligent document processing methods

Some of the top OCR online software includes Smart OCR, which offers downloadable software to read documents and convert them into editable text. 

But online OCR software comes with security risks. Companies interested in OCR online Google tools can utilize the Google Cloud Vision API product to read and convert text from images into editable text. 

Manual data entry

The best online OCR tool is one that can become a part of the Document Processing department. Not sure what to look for in an online OCR tool? Try to find a comprehensive platform, like Rossum, that uses artificial intelligence to improve itself continually and can extract text from images and documents 6x faster than manual document processing.

Rossum’s platform can meet all your company’s needs because it is compatible with various document types. For example, businesses can use Rossum’s solution to extract data from — and even manage — online PDFs and documents like Word files, images, and scans.

Rossum eliminates the danger of inaccurate data extraction and captures during manual document processing. Ultimately, Rossum provides businesses with the best available online software to automatically organize and process incoming document traffic.

OCR document data extraction: template-based OCR vs. cognitive OCR with AI

traditional vs. ai ocr

What’s the difference between different types of OCR?

It’s a common question when faced with this type of technology. Increasingly, people are used to using free and paid apps to scan and translate text from printed documents. Cashing a check using your phone, for instance, is an example of a template-based OCR.

The OCR recognizes the format a check is supposed to be in: the standard fields for “To,” “Date,” “Memo,” “Amount,” and your account and contact information are all in the same place for every check.

However, for invoices, different standards may apply. This can lead to frustration for accounts payable departments, who must adjust the format of an invoice before their system can process it. Otherwise, they have to correct the template-based OCR’s errors after processing.

A cognitive, AI-based OCR finds contextual clues within a document to determine what information goes where, why it’s important, and what it could be used for. This allows the OCR to ignore deviations in invoice formats, correct smudges and misspellings, and even identify handwriting with great accuracy. 

OCR PDF: a common problem, easily solved

The PDF is the most common file format used on the web, so businesses will likely work with these files often in their Document Processing departments

Finding an OCR PDF tool that will work for your business’s needs can be complicated. OCR PDF, the technology that can read text from scanned PDF files, is available in software form, online websites, and coding libraries. 

OCR PDF online tools are designed to make it easy for individuals to extract text from PDF files. However, they may not be capable of extracting text from large quantities of these files, limiting their usefulness with large organizations. 

OCR software can convert a document’s text into a readable format. For instance, OCR software can convert a PDF to text. Essentially, this means converting unstructured data into structured data, which a computer can read.

Because this adds more processes before the final result, some businesses use an open-source OCR PDF coding library instead. With some basic coding knowledge, these coding libraries can be used to export text from PDF files into digitally readable formats.

Even with access to so many free and open-source tools, extracting data from PDFs is still a challenge for most businesses, making it even more critical to find and implement high-quality OCR software. 

Since Adobe is a popular choice for accessing PDFs, some businesses turn to Adobe PDF OCR software. While Adobe is a viable tool for managing PDFs on a small to medium scale, your organization should also seek software with other capabilities for different types of documents. 

Many companies that use Rossum as their primary OCR solution do so because it is a high-quality, AI-powered document processing platform. Rossum uses cognitive OCR practices where its AI software utilizes machine learning technology to “learn” by collecting data across processed documents.

OCR PDF to Word: how it works

For individuals and businesses alike, the question of knowing how to convert PDF to Word without losing formatting is common. The easiest way is through an OCR PDF to Word software or tool. Some of these tools, such as free online websites, may not be able to convert the document with the correct formatting. This is why OCR to Word software with AI capabilities is better for this process.

Converting these PDFs to Word editable documents can be done through the iLovePDF to Word converter website. A popular online tool, iLovePDF can convert scanned PDFs to editable PDF documents in a few simple steps.

For businesses that handle a variety of documents, a solution like iLovePDF won’t cut it. Instead, you may need to use a platform like Rossum that can read the text in PDF or image files and convert it into any file format required. Whether your company needs to extract text from a scanned PDF file and import it into ERP software or export it as raw data, Rossum’s AI-powered platform can help.

Can you convert using an OCR PDF online?

Businesses deal with PDFs on a daily basis, but this format can make OCR processes challenging for teams that manually extract data. An OCR PDF scanner online is ideal, but many options don’t have the right features or automation software to scan your documents successfully.

Rossum is also unique because of its OCR PDF online capabilities. A vast amount of business data is stored in documents like PDFs. Businesses typically face challenges because document types like PDFs, Word, and images are unstructured. As a result, platforms like Rossum is essential to process incoming document traffic from PDFs automatically. 

Additionally, Rossum works to convert OCR PDF to Excel, making it easier for employees to access critical data metrics. If your business requires software that allows documents to be scanned from PDF to Excel, then Rossum is ideal for your team. Because 80% of company data is locked in unstructured documents, Rossum’s intelligent document processing platform can stop the roadblock preventing your company from digital transformation. 

Managing PDF documents doesn’t have to be such a hassle. Rossum’s AI-powered solution extracts and captures data, so your team does not have to worry about manual extraction processes. Implementing Rossum into your work means you can operate without fear of manual errors and with plenty of time to shift your attention to other tasks.

PDF OCR software

You may know the benefits of available OCR software at this stage. However, it is important to emphasize the benefits of PDF OCR software for your organization. 

Finding the right OCR algorithm can help your business understand electronic documents and capture critical data stored in these documents. It is widespread for businesses to operate with PDFs, making it crucial to have software for PDF OCR online.

Many organizations may jump to using OCR Adobe features. While Adobe DC OCR features are perfect for businesses seeking access to accessible and temporarily free OCR software, there are various options other than Adobe OCR online. Your company should have the best algorithm for OCR and data extraction available for your unique needs. 

The primary benefit of Adobe’s software is its ability to convert PDF to searchable PDF Adobe files.

Despite many people prioritizing Adobe OCR API, your team should seek features like Rossum’s optical character recognition algorithm PDF. Rossum can help your company scan and search PDF documents while converting these documents into a readable, comprehensive format and exporting the data to your preferred system. 

To get accurate data extracted from PDFs and streamline overall document processing, your business should implement Rossum’s advanced AI solution. Rossum can access essential data from various PDF files with its AI-powered capabilities.

Optical Character Recognition online

Optical Character Recognition is a relatively recent invention, but the improvements made over time have proved that it is a beneficial technology for businesses. Knowing OCR in computer programming can be helpful if a business intends to create or develop its own OCR application using code. 

Likewise, if you know OCR in PDF, it can be easier to find the right software or website for your business. In accounting, this technology can be used to process invoices, which is why the security of a business’s site or software is fundamental.

The OCR meaning in accounting is seen in various reports that have been done on the subject. For instance, in studies performed by AIIM, Due, and Rossum, it costs an average of $13 to process an invoice manually. With template-based OCR tools, processing an invoice costs $4, and invoice processing costs <$1 with AI-powered OCR software. Optical Character Recognition online tools may be helpful in certain circumstances, but OCR software may be a better choice for businesses. 

A modern solution like Rossum can demonstrate how systems that use artificial intelligence are a great investment for companies and are more efficient than traditional OCR software and manual methods.

Optical Character Recognition example

To fully understand OCR, you must look at different examples, platforms, and meanings for OCR. An optical character recognition example is one of the best ways your business can genuinely understand OCR and Rossum’s AI-powered platform. 

With Rossum’s optical character recognition capabilities, machine learning is crucial to improving the accuracy of captured data. Because Rossum uses cognitive OCR practices, the platform stands out as one of the best options for businesses.

Rossum has all the benefits of an optical character recognition scanner for your organization, but it goes above and beyond OCRs. One instance of a company that benefited from using Rossum as an optical character recognition platform is PepsiCo. As one of the largest food and beverage companies in the United States, PepsiCo used Rossum to discover optical character recognition capabilities. With Rossum, PepsiCo deployed a document processing solution and achieved a 95% automation rate.

PepsiCo is one of the numerous companies that benefit from using Rossum as their primary intelligent document processing platform. Rossum replaces most manual optical character recognition tasks, freeing time for staff to focus on other work tasks. As a whole, Rossum helps companies reduce their OCR costs and automate optical character recognition to ensure that all business processes run smoothly.

OCR image to text

One of the primary features your business should look for during your search for OCR automation software is the ability to convert images to text. Rossum’s platform contains OCR image-to-text technology that is essential to streamlining the daily work of technical professionals. 

Many companies use Rossum as their main image-to-text converter online, and Rossum’s AI-powered system means that the data extracted from images is accurate. Instead of manually extracting text from image files, your organization should prioritize intelligent, AI-powered solution to do this process for you.

When navigating optical character recognition online, you want to ensure that your chosen software can accurately manage and process various document types. Rossum’s AI-powered technology extracts text and data from images without the need to take breaks as a staff member would. 

Rossum helps organizations extract key data from an idea into a different document. Its cognitive data capture features help ensure that the extracted data will only improve in accuracy over time.

Using Rossum as your primary image-to-text document processor is vital to your day-to-day tasks as a technical business professional. With Rossum’s intelligent document processing features, your company can instantly and automatically process incoming images and other document traffic. 

Rossum automates your business communication, allowing for a streamlined workflow with fast ROI.

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