Eurowag achieves 70% invoice automation across 60 entities with Rossum and Coupa integration

Who is Eurowag?

Eurowag is a leading European fintech and mobility platform serving the commercial transport industry. The company provides integrated payment solutions, fuel cards, and digital services to fleet operators across multiple European markets.

What was the challenge?

In 2022, Eurowag’s AP team struggled with multiple issues:

• Manual overload: The team was overwhelmed by manual data entry with 9000 monthly invoices, increasing the risk of errors and delayed processing, leading to late payments.
• Decentralized processing: Invoices arrived at different email addresses across countries, with no centralized receiving point, leading to lost invoices.
• Payment delays: Without proper oversight of due dates, the company struggled with payment timing, affecting supplier relationships and missing opportunities for early payment discounts

Business objective

Eurowag’s finance operations team sought to modernize their accounts payable processes to support business growth while maintaining accuracy and supplier relationships. 

They sought a scalable solution to streamline their processes and ensure data quality. 

The AP platform: Rossum + Coupa

In April 2023, Eurowag implemented Rossum’s AI document processing platform integrated with Coupa, creating a streamlined accounts payable workflow. 

The solution processes invoices through a centralized email, routing them to dedicated Rossum queues based on document type and cost center. The invoices are posted to Coupa, approved there, and posted to SAP for payment.

Key Rossum capabilities:

• Customized data extraction for different invoice types (fuel vs. OPEX/CAPEX)
• Formula fields for automatic calculations of base amounts and tax amounts
• Date validations to ensure issue dates are logical and prevent future-dated invoices
• Master data matching for vendor validation and supplier information enrichment

As of January 2026, all 60 entities are onboarded to the unified Rossum and Coupa platform, consolidating all invoices into one centralized system for the entire Eurowag group.

“The cooperation with Rossum’s implementation team was one of the best parts of the whole project. The implementation was straightforward, and we even got ahead of the time schedule.”

Vojtěch Podaný, Product Owner

Results

Eurowag achieved a 70% automation rate, with a median review time of 45 seconds for non-automated invoices, which directly impacted key accounts payable KPIs:

• End-to-end invoice processing time decreased from 9 days to 4 days
• On-time payment percentage increased from 60% to over 90%

“Thanks to our collaboration with Rossum, my career took a completely new direction. Boring tasks are now handled by computers, which allows me to focus on work that requires greater creativity.”

Lucie Gajdošová, Digital Finance Specialist

The significant improvement in processing time and on-time payments has also delivered substantial benefits beyond these hard numbers:

• Team productivity: AP staff redirected from manual data entry to higher-value activities like detailed invoice verification, supplier relationship management, and payment term negotiations
• Enhanced visibility and audit readiness: Centralized processing provides a complete overview of all invoices, enabling due date overviews and cash flow planning. Besides that, no invoice is lost, helping with smoother audits.
• Improved data quality: The team now has the data available to track internal KPIs and payment terms per supplier, as well as making data available for the Finance division.

“Initially, there were natural worries within the AP team, but now they are both happier and more effective, focusing on strengthening supplier partnerships and negotiating better terms.”

Petr Podávka, Accounts Payable Manager

The future

Eurowag continues to optimize their automated invoice processing capabilities with ambitious targets for continued improvement. The team is focused on switching from SFTP to Coupa API integration to push automation rates higher toward 75%.