Document automation: Eliminate manual work from document processing

Rossum’s automation marketplace and extensible low-code platform provide the flexibility you need to customize your document automation process.

The real cost of document automation

Paper-based back office processes are one of the obvious targets for automation. And many solutions did try! However, not every kind of document automation is alike – or the costs.

Document automation

Document automation is a broad term that refers to the design and use of systems and workflows that assist in the creation of electronic documents. Businesses automate documents for a myriad of reasons, but there are a few key benefits that are almost always associated with this process. 

First and most importantly, it allows them to be more efficient with their time. Creating documents by hand can be incredibly time-consuming, and it’s easy to make errors. Automation software not only speeds up the process but helps to prevent and correct mistakes that might otherwise have gone undetected. 

There are a number of different platforms that assist in document automation. Microsoft AI Builder is among the most widely-used software for form processing. It can recognize objects in images and predict outcomes, helping users to more easily get through their workflows. Viewing Microsoft AI Builder use cases can give you a better idea of what this software entails and how it simplifies document creation. 

Azure Form Recognizer, a platform that extracts text and data from documents, is another popular automation tool. If you’re comparing Azure Form Recognizer vs AI Builder, it can be helpful to look at examples of how others have used each platform. You can see what has worked well for them and their pain points.

Rossum is an intelligent document processing (IDP) platform that utilizes advanced OCR AI capabilities to help users minimize the amount of time they spend on manual document processing. Rossum is one of the best platforms for document processing because it handles everything from pre-processing to post-processing

Unlike traditional OCR technology, which relies on pre-set algorithms, Rossum can intelligently detect text and data to ensure maximum accuracy. This means the platform can keep up with your workflow even if you decide to change your rules and templates.

PDF document automation

PDF document automation is the process by which PDFs are created automatically. If you are looking to automate PDF data editing, there are a variety of tools you can use. However, the growing availability of automation tools can make choosing between them difficult. With the number of PDF automation tools and PDF conversion software on the market today, you may struggle to choose one that’s best for your business. 

To filter your options and ensure you choose the right document generation tools for your business, you should outline your specific needs. How many PDFs are you hoping to automate each day or week? What does your budget look like? How important is it to you that your new tools are able to integrate with your existing ones?

You might also consider the types of PDFs you work with, as different platforms are best suited to different kinds of documents. For example, if you’re looking to automate PDFs that contain graphics, you should look for a platform that can easily incorporate images. 

As mentioned previously, it can also be helpful to view case studies and see how other businesses are using different platforms. This can give you a better idea of what platforms may be best for your business and what challenges you might face when implementing and using the software. 

Selenium is an open-source solution for automating applications for testing and can be a great option for those looking to automate PDFs. PDF automation using Selenium makes it easy for users to test different file formats before enacting any permanent changes. You can play around with different PDF types and see which ones are most compatible with automation. Workflow automation tools like this allow users to optimize their workflows and get more done in a shorter amount of time.

Benefits of document automation

The benefits of document automation are extensive. By automating documents, you can save time and take a step back from your manual workload. Rather than having to create loads of documents by hand, you can generate them automatically. 

Most automation tools include advanced features for error detection and can quickly spot and correct mistakes. With an automation tool, you can also ensure greater consistency across documents. Documents that are created by hand may be formatted differently, but automation software helps to ensure they follow the same rules and outlines.

Viewing an automation documentation example is a good way to learn more about this technology and how it can benefit your business. You can see how the software works before implementing it for your own business. 

Seeing what has worked well for other companies — and what hasn’t — can allow you to make a more informed decision about which software to use. It can help you determine whether your workflow will be improved or hindered by certain tools and how to plan for implementation. 

While choosing between document automation software can be difficult, weighing the pros and cons of each platform can help you get a better idea of which tools will benefit your business the most.

What’s more, by considering the benefits of automation software for those in different roles and industries, you can better understand what this technology brings to the table. For example, if you are a lawyer, document automation for lawyers can be incredibly useful in creating legal documents. 

Additionally, some platforms are better suited for different software. You might specifically focus on the document automation Microsoft has available in Microsoft Office if you regularly use that software. 

The bottom line is that document automation benefits different users in different ways. As such, it’s important to consider your needs and the gaps in your workflow when choosing a platform.

Document automation companies

Document automation companies provide the tools and software for other companies to automate document generation and processing. Some companies target specific, niche businesses, while others offer tools compatible with a wide range of companies. 

Searching for the top automation companies can give you a better idea of the kind of software available on the market today and who the best providers are. However, you shouldn’t just look at ratings when selecting a provider. Just because a company is highly-rated does not necessarily mean its software is compatible with your business needs.

Because different companies cater to different organizations, it’s important to do your research when considering automating documents. For example, if you work in the legal field, you might search specifically for companies that provide legal document automation tools. 

There are a wide variety of automation tools on the market today, so no matter your specific needs, you should be able to find something that works for you. One of the great things about working with automation companies is they often provide ongoing support. This can be especially helpful for those new to automation.

Legal document automation software

Legal document automation software can be extremely helpful for professionals in the legal field. Instead of creating and processing large volumes of paperwork by hand, you can automate documents with specialized tools and software. Some tools use OCR and are ideal for simple, straightforward documents. 

Others are AI-based, meaning they can process documents in a much more human-like way. They can view the information in context and convert characters using advanced tools, helping to promote greater accuracy and efficiency. The best legal document automation software is adaptable and can be customized to different templates.

Legal document generation software can also promote greater alignment on projects. It can be difficult to get a dozen people to replicate the same type of document by hand, but automation software streamlines this process to ensure greater accuracy. You can get through your workflows at a much quicker pace. 

For this reason, those in the legal space are increasingly turning to automation software as an alternative to manual document generation and processing. While getting started with this software can be tricky, it can save you time in the end and result in a high return on your investment.

Document automation features

One of the key document automation features found in most platforms is integration with third-party platforms. This makes it easy for users to take advantage of their existing tools while reaping the benefits of the new software — in this way, they get the best of both worlds. 

Most platforms also provide templates and role-based access control so that only approved users can enter and make changes to the system. In many cases, they allow users to create custom workflows for different types of documents. 

You should consider your desired features when choosing a platform, bearing in mind that some tools are built on more advanced software than others. If you manage a particularly complex workflow, you should look for a platform with more robust functionality. Conversely, if you’re only looking to automate a small number of documents each day, you may be better served by a simple, easy-to-use platform. 

There is no one-size-fits-all solution when it comes to document automation tools, so it’s important to do your research ahead of time before settling on a solution. The good news is that, with the rising demand for automation, more and more solutions are entering the market all the time. This is opening the door to new and exciting opportunities for all types of businesses. 

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