How a software provider saves 6000 manhours a year with AP automation
Our client is an Australian software company that delivers integrated management solutions to maintenance and engineering-intensive industries across the Asia-Pacific region.
The Challenge
As the company experienced rapid year-on-year growth, its client base expanded significantly, bringing with it an exponential increase in document volume and supplier diversity.
The existing manual AP workflow became a bottleneck. Invoice verification required multiple manual steps, including data entry, purchase order matching, and discrepancy flagging, which consumed substantial resources. The process was becoming increasingly difficult to scale without proportional headcount growth.
The company needed to automate this workflow while maintaining accuracy and seamlessly integrating with its existing platform.
The Solution
Rossum was brought in to integrate with the company’s proprietary software and to cater specifically to the needs of its clients and their AP teams.
Rossum was integrated directly into the company’s platform to handle end-to-end invoice processing and data verification:
- When suppliers submit invoices via email, Rossum automatically extracts relevant data with high accuracy.
- The extracted information flows into the company’s system, where it’s matched against the original purchase order in the database.
- Any inconsistencies are automatically flagged for review, while compliant invoices proceed without manual intervention.
The entire workflow operates with minimal human touch, enabling the company to process significantly higher volumes without scaling support and maintenance efforts proportionally.
The Impact
By implementing Rossum, the company eliminated the equivalent of 6,000 man-hours annually previously spent on tedious manual tasks. This transformation freed the team to focus on strategic innovation rather than administrative overhead.
The AI-powered automation dramatically increased throughput while reducing marginal costs per document processed, directly improving business profitability. The scalable, user-friendly solution required minimal ramp-up time for users, making it accessible across the organization.
“Anyone can leverage Rossum to reduce administrative burden and take away manual labor. It served as a springboard for us to look more innovatively towards the future instead of giving people more boring work.”
Product Manager
"Rossum is a tangible example of how we can serve as an expert in innovation and solidify our position at the forefront of the technology we can provide to our customers."
Product Manager
