Document automation for manufacturing
Touchless document processing across every team, region, and system
Rossum helps global manufacturers automate document processing across AP, order management, and quality assurance. Use AI-first, template-free automation to free up your teams, accelerate digital transformation, and improve process resilience.
98%
accuracy on complex documents
100%
certified SAP
& Coupa integrations
70-90%
automation on supply chain documents
Manufacturers are modernizing. Manual document processing is a competitive disadvantage.
Supply chain uncertainty persists
Reshoring and supplier diversification are exploding the volume and variety of transactional documents your teams must handle. Tariff line items and e-invoicing mandates add further complexity.
Legacy OCR
is failing you
Template-based tools create more manual work than they save, breaking on new supplier formats, failing PO matching, and keeping IT permanently involved in day-to-day operations.
Your best people
are doing your
worst work
Your skilled specialists spend their days keying in data, chasing mismatches, and shuffling PDFs. The drudge work is driving them out.
Document automation in manufacturing is a must,
and the leaders aren’t waiting.
and scale across countries.
24.5%
YoY growth
Investment into document automation by manufacturers (highest among all industries)
Global IDP Vertical Market Analysis 2025 Update
80%
automation
Average future state desired by manufacturers (highest among all industries)
Intelligent Document Processing (IDP) Survey 2025
Here is how your teams can benefit from document automation in manufacturing
Accounts Payable
Handle AP at scale across any supplier, format, or spend category
- Automate invoice ingestion, 2-way and 3-way PO matching, and GL coding
- Separate and route direct and indirect spend, and send data to the right system (SAP, Coupa, Oracle, and more)
- Cut cost per invoice, eliminate duplicate and fraudulent payments, and capture early payment discounts
- Ingest from email attachments, supplier portals, scanned paper, shared drives, EDI, and e-invoicing
Order Management
Shorten your order-to-cash cycle and serve customers better
- Automate order capture from PDF, email, scans, EDI, and customer portals
- Extract quantities, pricing, discounts, and references accurately across complex multi-line orders
- Validate in real time against SAP customer and inventory master data
- Route, prioritize, and track orders across regions with full pipeline visibility
Quality Assurance
Unlock key data from certificates of analysis and speed up production
- Extract and validate chemical characteristics against your internal specification benchmarks
- Match certificates to purchase orders, including multiple batches
- Catch missing required characteristics before they cause downstream issues
- Feed structured quality data directly into your ERP
Real business value delivered to manufacturing companies
Want to see Rossum in action?
The end-to-end document automation layer for your manufacturing tech stack
Integrations
Whether you’re in the middle of an SAP migration, Coupa implementation, or getting compliant with e-invoicing, Rossum ingests documents from multiple sources and integrates into your existing (and future) tech stack.
- Understands any supplier format, any language (276+)
- Invoices, Certificates of Analysis, Goods Receipt Notes, POs, and order confirmations.
- Email, PDF, scans, EDI, e-invoices, and more
- Template-free AI that learns from every new document
End-to-end intelligent document processing, not just OCR - Flexible integration to your systems (SFTP, API, middleware)
“With this central approach, we have deployed a state-of-the-art, AI-based solution designed to process orders quickly and efficiently, even when received in completely unknown formats.”
“Humans are not meant to sit and type data into systems for hours every day. Instead, our customer service teams can serve our customers better.”
"Now, if we have a late invoice that needs to be paid, we can push it through today and have it ready for payment that afternoon. That’s one of my top three favorite features—the turnaround is so quick and efficient."
Why leading manufacturers
are replacing OCR with Rossum
One AI platform for every document, format, language, and channel
Invoices, purchase orders, certificates of analysis, order confirmations, goods receipts -— from any supplier, in any format, in any language. Rossum is trained on billions of transactions, learns any new document from the first example, and improves continuously from every correction your team makes.
Matchless customization capabilities for your manufacturing processes
From PO matching logic and UOM conversion rules to multi-plant routing and complex ERP field mapping, Rossum adapts to your business. Train Rossum, configure business rules, and approval workflows through a self-service interface. No IT dependency required for ongoing maintenance.
A platform your end users will actually use
Designed for fast exception handling across high-volume document queues. AP specialists, QA teams, and procurement staff can review, correct, and approve documents in seconds - with full visibility into pipeline status and team performance.
Document automation in manufacturing FAQs
How is Rossum different from legacy OCR tools?
Legacy tools like Readsoft, Kofax, Ephesoft, and Accelium rely on rigid templates and generally provide low automation and poor data extraction accuracy. Rossum provides end-to-end document automation for the manufacturing industry: AI-first, no templates, high baseline accuracy, quick path to automation, and a wide range of supported supply chain documents. Learn more about the Rossum platform.
How does Rossum integrate with SAP and Coupa?
Rossum has a certified integration with SAP and Coupa and pre-built connectors for manufacturing systems, such as Oracle JD Edwards, Microsoft Dynamics 365, and others. Validated, clean data flows directly into your ERP or Coupa instance – master data syncs back automatically, and your business rules determine exactly how data is mapped and exported.
How long does it take to go live?
Because Rossum is template-free and cloud-native, customers typically see meaningful automation results in weeks rather than the 6–12 months typical of legacy OCR deployments. The AI starts learning from your first document, which supports a phased rollout that doesn’t put your current operations at risk. The average go-live time for a single use is four months, including scoping, implementation, and testing.
What do we need from IT to maintain it?
Very little. Template-based tools require ongoing IT involvement every time a supplier changes format or a new business rule is needed. For effective document automation in manufacturing, you need a self-service interface to configure validations, matching logic, and routing workflows independently. That’s what Rossum gives you.
How does Rossum handle certificates of analysis in manufacturing?
Rossum extracts chemical and physical characteristics from CoAs, validates extracted values against your internal specification benchmarks, handles batch splits and multi-order certificates, and flags missing required characteristics – before materials enter production. It replaces a highly manual, error-prone QA check with an automated workflow that feeds structured data directly into SAP.
Can it handle our global operations - multiple languages, regions, and tax requirements?
Yes. Rossum supports 276+ languages, including non-Latin scripts, handles documents with multiple currencies, and processes regional e-invoicing formats. Regional tax and VAT rules are handled through configurable validation logic – no country-by-country reimplementation required.
How does Rossum protect sensitive data?
Rossum is SOC2 and ISO 27001 certified, supports SSO via SAML 2.0 and OAuth, and provides full audit trails and logic transparency. Your data is never used to train models for other customers. For organizations with elevated data governance requirements, Rossum offers data opt-out configurations and flexible data retention policies.
Let us show you how Rossum can help
- Average accuracy rate 98%
- Eliminate 98% of manual work
- User friendly & intuitive UI