What is PDF OCR Technology?

PDF OCR technology scans PDFs and extracts text to create an easily editable document. Discover how this technology can help your business in this guide.


Optical character recognition (OCR) is a technology that scans, identifies, and converts images of text or text found in “flat” documents such as PDFs into machine-readable text formats. This is most often done for editing purposes. 

Understanding the OCR meaning—and, more specifically, the OCR meaning in computer technology—is vital for those that work with automation tools. OCR plays a critical role in data extraction and allows users to cut back on manual data entry, saving them time and money.

OCR software has transformed the way businesses extract data from files. Today, rather than having to spend hours converting text by hand, they can automate this process

PDF OCR tools are especially helpful, as PDFs cannot be easily edited in their original form. This software works by scanning PDFs, extracting text from those documents, and converting that text into an editable format. 

When choosing between OCR PDF online tools, it can be helpful to consider a few key criteria. First, what does your budget look like? Many OCR tools can be downloaded for free, but more advanced solutions can be expensive. 

You might also consider your current workflow and how you anticipate that workflow changing with the implementation of OCR tools. Which team(s) could benefit most from this software? Will you continue performing some tasks by hand, or do you plan on using OCR to automate the entire data extraction process?

Rossum takes things a step beyond traditional OCR software, reading and understanding documents in context in the same way that an actual person would. Leveraging advanced, AI-powered tools, Rossum’s data capture solution is capable of understanding documents based on content, resulting in higher accuracy.

Rossum also enables users to streamline processes with confidence to ensure greater efficiency across all your documents. With Rossum, you can get more out of your data capture process while saving time.

How can you use PDF OCR online?

PDF OCR online tools make PDF searchable. For example, with an OCR PDF editor, you can make PDFs editable and search those documents using basic keyboard functions. 

Instead of having to scan documents with the naked eye, which can be extremely time-consuming, you can automate the conversion process. Some OCR tools are capable of converting documents within a matter of seconds.

OCR online tools are especially convenient because they can easily be accessed by users on a number of different devices as long as they are connected to the internet. 

For example, if you would like to convert scanned PDF to editable PDF files, you can do so instantly with an online OCR tool. Whether you’re working from the office or remotely, you can benefit from this technology and the tools it provides.

Choosing between OCR tools can be tricky, but it can help to consider the extent of your needs. Consider the folk questions:

  • How many documents do you process in a typical day? 
  • How long does it usually take to get through your workload? 
  • Where are you struggling the most? 

Asking yourself questions like these is a great way to find the solution that’s right for your business.

What is an OCR converter?

An OCR converter is used to convert documents to different file types. For example, you might use a converter tool to convert a scanned PDF to Word. By doing so, you can make documents easier to search and edit. 

PDF scanner online tools can be useful in a number of ways, and so it can be worthwhile to explore your options and experiment with various solutions.

While many PDF to OCR online converters can be accessed for free, others require payment to use. These are often best suited to large organizations with complex document processing needs. 

Smaller businesses with more limited conversion needs can usually get by with free tools such as those offered by Google. It’s important to consider your specific needs when deciding between tools or solutions.

Converting PDF to scanned PDF can be extremely easy with OCR. While getting started with this technology can seem daunting, it can result in improved business outcomes in the long run. 

You can achieve a greater level of efficiency with data entry automation, which OCR enables by converting text and documents to editable formats. This can be a great way to cut back on manual tasks and save time.

How can you convert PDF to OCR readable?

If you’re looking to convert PDF to searchable PDF in Adobe, it’s important to use the right tools. The wrong tools can create confusion and leave you with an unrecognizable, non-editable document. 

Thankfully, Adobe offers a range of easy-to-use PDF to OCR tools so that users can make changes to their files. Whether you want to edit documents or simply be able to recognize text in PDF files, you can benefit from OCR software.

Making PDFs more readable is critical when it comes to sharing information. If PDFs are difficult to navigate, it can make learning more difficult. 

By converting PDFs to readable, editable files, you can improve the efficiency of your business operations and ensure everyone gets access to the information they need to perform job functions. 

When PDFs are formatted incorrectly, they can also be difficult to open. Although PDF files are generally easily accessible and versatile, they aren’t always easy to navigate on all devices. 

OCR converter tools transform PDFs into documents that are both easy to open and edit. This can be particularly valuable for accounts payable teams that are responsible for processing large numbers of invoices on a daily basis.

How can you convert PDF to searchable PDF?

There are many reasons someone might want to convert PDF to searchable PDF. They might want to quickly scan a document, looking for certain keywords rather than having to read the entire page. 

They might also be searching for financial data that may be buried underneath irrelevant information. Whatever the case, PDF searchable tools make it easy for users to find what they need quickly and easily.

PDF to searchable PDF online tools can be helpful for businesses across industries and departments. Whether you work in accounts payable or insurance claims processing, you can benefit from being able to convert and edit PDF documents. 

Scanned PDF to searchable PDF tools allow users to search PDFs with the click of a button, removing the need for them to look through entire documents manually. 

PDF to searchable PDF no limit tools allow users to convert an unlimited number of PDF files. These can be especially useful for businesses responsible for regularly processing large volumes of documents.

Some tools even allow users to convert several documents at once. Needless to say, this can save your business time and allow you to get through tasks more efficiently.

How can you convert PDF OCR to Word?

PDF OCR to Word tools convert PDF files to Word. This enables users to make edits to their documents without having to retype the entire page by hand. With a PDF to Word converter, you can more easily manage your PDF files. 

By doing so, you can not only save time, but ensure greater accuracy in your documents. When trying to convert files by hand, it can be easy to make mistakes, but OCR software helps to eliminate human errors.

PDF to editable Word tools are especially helpful for those that work in accounts payable, or those otherwise responsible for processing invoices and receipts. These jobs entail a lot of data transfer, and having to extract payment information from PDFs by hand can be time-consuming to say the least. 

However, with OCR PDF to Word tools, users can automatically convert PDFs to Word, a file type that is much more compatible with editing and extraction.

Another advantage of OCR is that you can streamline document processing with ease and keep everyone aligned on key objectives. Those that attempt to perform data extraction and/or entry by hand may become disjointed, but standardized tools keep workflows moving along smoothly. 

How can you convert PNG to PDF OCR?

PNG, or Portable Network Graphics, is a file type that supports lossless data compression. It was designed to display digital images in high quality, but extracting information from these files can be challenging when done manually. 

PNG to PDF OCR tools extract data from PNG files and convert it to PDF format. Image to text converter tools are a valuable resource for those that  frequently work with image files.

As is the case with any converter tool, when looking for PNG to text tools, it’s important to consider the complexity of your workflow. Ask yourself the following:

  • What does your standard document stack look like? 
  • How long does it currently take you to complete tasks, and how quickly would you like to be able to get through them in the future? 
  • Are you looking for a free tool, or are you willing to invest in a more advanced solution?

There are many scanned PDF to Word tools available online today. No matter the complexity of your workflow or the extent of your needs, you should be able to find something that works for you. By experimenting with different tools, you can get a better idea of how OCR software can benefit your organization.

Why do you need to use
PDF OCR technology?

Rossum’s OCR technology can help to quickly extract information from PDFs
as we have expanded beyond traditional OCR into intelligent
document processing capabilities.