How Intelligent document capture can improve your business

Automating your document processing can certainly save you time. A modern intelligent document capture platform can revolutionize your business and build a capable foundation for future growth.

Intelligent document capture

Benefits of Artificial Intelligence in Intelligent Document Capture

Artificial intelligence is increasingly used in everyday lives, often without our awareness. But these small, everyday examples are nothing compared to what modern AI can do in IDP and intelligent document capture.

Intelligent Document Capture

Intelligent document capture is the process by which data is extracted from documents and converted to a digital format. Prior to the advent of intelligent document processing technology, businesses had to manually enter data into their systems. While the traditional method may work fine for small businesses, it has proved troublesome for large organizations with complex document processing needs. 

Manual document processing is extremely time-consuming and can result in a plethora of errors, which is why many businesses now utilize intelligent document processing (IDP) solutions as a more efficient alternative to traditional document capture and management.

If you’re considering implementing a document capture solution, it’s important to outline your specific needs. For example, how many documents do you typically manage on a daily basis? How long does it take you to get through each document by hand, and how much time are you hoping to save with an automated solution? 

Gartner provides resources to help users compare solutions and find the software that’s right for their unique business needs. Gartner research tools can serve as a great starting point for learning more about these types of intelligent document processing solutions and what each provider brings to the table.

Rossum is one such provider that offers an intelligent document processing solution, allowing users to minimize the time they spend processing documents by hand. With Rossum, you can manage your entire document management process from a single, centralized platform rather than having to pull data from multiple, disconnected systems. 

This makes it easy to stay on top of document processing and get items where they need to be when they need to be there. With an intelligent document processing solution like Rossum, you can be well on your way to ditching paper-based, manual processes for good, freeing your teams up to focus on other aspects of business operations.

Intelligent Document Processing benefits

Intelligent document processing benefits are extensive. One of the greatest advantages of processing documents digitally is that it can save you time. Instead of sorting through each document by hand and wasting valuable time on manual data entry, you can automate the process. This can enable you to get through more documents in a shorter period of time. 

Intelligent processing also reduces errors. When processing documents by hand, it can be all too easy to overlook small (but critical) details. Intelligent document processing software is designed to catch errors that are easily missed by the naked eye.

This type of document processing can also be useful when dealing with PDFs. Intelligent document processing tools extract data from PDFs and convert it to an editable format. Businesses that regularly receive large volumes of PDFs for processing might consider a document processing solution to get through their workloads more efficiently

Manually entering data from PDFs can really eat away at your time, but by digitally scanning these documents with an intelligent document processing PDF tool, you can increase productivity and achieve greater accuracy. Intelligent document processing solutions take the stress out of document processing, allowing users to do more with their time.

Intelligent Document Processing vendors

Intelligent document processing vendors provide the tools and software for other companies to manage their documents more effectively. Searching for the top intelligent document processing vendors can give you a better idea of what solutions are out there and what each platform has to offer in terms of tools and functionality. 

Zebra intelligent document capture is one such solution that offers quick, easy image capturing technology, but it’s important to consider your unique business needs. 

For example, if you’re a small business, it may be the most cost-effective to choose a simple solution. On the other hand, if you’re a large organization that regularly processes large numbers of documents, you might require a more advanced solution. 

Rossum can help meet the needs of a variety of businesses and allows users to integrate with ERP providers, RPA systems, and more. With Rossum, you can intake documents from different formats and channels and filter irrelevant documents to optimize your workflow. Working with a platform like Rossum can enable you to get more out of your document management process and promote increased efficiency in your workflow overall.

Intelligent process automation

By leveraging intelligent process automation technology, you can simplify your workflow and relieve your teams of the burden of manual document processing. While the main purpose of intelligent process automation is to process documents quickly, it offers a number of other benefits as well. 

Some intelligent automation tools, for example, can detect fraud and alert users to any suspicious activity in the system. Others are extremely helpful for auditing purposes. The most sophisticated tools on the market are capable of all of the above — and much more. 

The growing availability of IPA technology means that no matter your specific business needs, you can find something to aid in your document processing workflow. Whether you’re a small business looking for an affordable, easy-to-use solution, or a large organization that requires a robust software suite, it’s important to do your research to determine the most appropriate platform for your document processing workflow. 

It can also be a good idea to chat with vendors and business partners to see what tools they use and prefer. This is especially important for accounts payable teams, as timely payments result in better business relationships, and intelligent process automation tools help companies manage invoices and pay their bills on time.

Zebra scanner software

The Zebra scanner software is among the most popular scanning software around today. Zebra offers products to scan barcodes, documents, and more. Using IDC technology with a Zebra scanning device, you can easily process documents. This eliminates the need for manual processing and data entry and can save your team time. 

Zebra barcode scanning devices can be incredibly useful for businesses that find themselves bogged down by manual document management. Many organizations are hesitant about the upfront costs associated with the technology, but when utilized correctly, it can offer a valuable ROI.

Zebra is one example of the many types of scanning software currently on the market. Some tools are specifically designed for barcode scanning, while others primarily handle paper and digital documents. 

It’s important to choose the software that is as closely aligned with your business needs as possible. Implementing software that’s incompatible with your workflow can hinder your operations, so you should carefully assess your options to find the solution that’s the best fit for your unique organizational needs. There is no one-size-fits-all solution, and finding the one that’s right for you is the first step in achieving greater efficiency and driving better business outcomes.

OCR scanner

OCR, or optical character recognition, is a technology that scans documents and converts typed, printed, or handwritten text into machine-encoded text. There are two main types of OCR: template-based and cognitive

Template-based OCR relies on human-defined rules, while cognitive OCR leverages AI to automatically learn those rules on its own. Template-based document OCR involves little to no automation and is generally expensive to maintain due to the fact that users have to continually update the rules for new documents.

Cognitive OCR might be the better option, then, for those wanting to simplify their document scanning process and save time. This is one of the most efficient ways to copy text from images. 

When looking for an OCR scanner, pay particular attention to what types of scanning it does and whether it uses template-based or cognitive technology. Template-based models may suffice for small businesses that regularly scan the same kinds of documents and see little reason to constantly update the rules. Cognitive scanners, by contrast, are ideal for companies that want to be able to quickly scan multiple types of documents without having to manually adjust the system on an ongoing basis.

OCR software

OCR software has transformed the way in which businesses scan documents. Now, instead of having to process each item by hand, they can offload this burden to an intelligent document capture solution for near-instant results. OCR technology allows businesses to get through more documents than they would be able to process by hand, saving them time and promoting efficiency in their workflows. 

OCR software can also help reduce manual errors. When processing hundreds of documents by hand, it can be easy to make mistakes, but automated technology helps to eliminate these errors and move items through the pipeline at a much quicker pace.

OCR tools can be especially helpful for those that work in accounts payable (AP). They can scan and process invoices, allowing AP teams to quickly and efficiently pay their vendors. Making regular payments is critical to fostering business relationships, but the process can be difficult to keep up with, which is why so many companies today are turning to OCR and intelligent document solutions for help. 

With solutions like Rossum, you can get a better handle on document scanning, accessing helpful insights to achieve even greater results over time. You can identify bottlenecks in your workflow and continually check for accuracy. This can not only improve your document management process but your business operations as a whole.

Intelligent document capture powered by AI

Make a quantum leap in your document capture approach. Boost accuracy and effectiveness with an AI-powered data capture solution for all documents.