Document processing examples: The past, present, & future of document processing

Document processing examples

Viewing document processing examples can give you a better understanding of document processing. In the past, businesses had no choice but to process each document by hand. This was not only time-consuming but led to many human errors that are now largely preventable with advanced technology. While the documentation process varies between companies, it can be drastically improved with processing tools. 

Today, rather than relying on manual, outdated processing methods, businesses can get through their documents with document processing software. This has resulted in greater efficiency and productivity across the board. 

If you’re trying to determine which documents can be processed using this type of software, you can browse business process document examples. These demonstrate the need for and benefits of processing solutions. 

For example, if you work at a legal firm, document processing tools or data processing services can help you manage your workload. They can help you get through more legal documents than you’d be able to by hand. Someone who managed to complete 100 documents per day through manual means could, hypothetically, double or even triple that number with document processing software. Some tools are even capable of processing thousands of documents each day. 

No matter how you manage your documentation process, there is always room for improvement, and viewing document processing examples can be helpful. They can serve as inspiration for how to structure your process going forward and what changes you might make to maximize efficiency. 

Document processing can be stressful, but it doesn’t have to be. With the right tools and knowledge, you can optimize your workflow and process more documents in a shorter period of time. Examples by other businesses can help you decide what to do — and what not to do — with your documents. Each company is unique, and what works for one may not necessarily work for another. This is why it can be helpful to browse different templates and examples.

Types of process documentation

Process documentation details how to execute processes from beginning to end. There are several different types of process documentation solutions. Some are used by accounts payable departments for invoicing. Others can be helpful for organizations that manage legal paperwork. The following are some of the most common types of process documentation:

• Flowcharts
• Checklists
• Reference sheets
• Process maps
• White papers.

Process documentation is useful for enacting standard procedures. Downloading a process documentation PDF can be helpful when deciding how to structure these procedures. It can help you create documents that outline clear, effective procedures for getting things done. 

However, if your job requires that you create multiple process documents in a short period of time, a document solution can be helpful. Process documents can be generated using document tools and software. This can be a lifesaver for anyone working with lengthy and complex documentation. 

Automating documentation can also help prevent errors. When trying to create documents by hand, it can be easy to overlook simple mistakes. However, by managing your process documentation via specialized tools or software, you can catch these. Ultimately, there is no right or wrong way to deal with process documentation, but in most cases, document solutions can help you get the job done much quicker. 

Rossum is an intelligent document processing (IDP) solution that helps companies manage their documentation. It prevents them from having to process each document manually, allowing them to be more efficient with their time. With Rossum, you can create better process documents and improve accuracy in your workflows. Rossum helps users streamline document processing by automating manual work. Software like this can be extremely helpful for businesses looking to improve the way they handle documents, whether process-related or otherwise.

Process documentation tools

To find the right process documentation tools for your organization, you should outline your specific needs and objectives. What gaps are you experiencing in your workflow that a documentation solution could help fill? Do you require that the solution provide a business process document template to help you get started? How many documents do you create on a daily, weekly, or monthly basis? Are you struggling to keep up with your manual workflows and, if so, to what extent could a process documentation tool help? 

Broadly speaking, the best process documentation tools are:

• User-friendly
• Versatile
• Compatible with multiple devices
• Scalable.

You want to look for a tool that’s going to meet your current business needs while allowing room for growth. Along with this, it’s important to consider the budget when deciding between process documentation tools. If you’re a small business with limited documentation needs, then a simple, less expensive solution may suffice. 

Conversely, large organizations that regularly process loads of documents will likely require more advanced tools — and these don’t usually come cheap. Still, investing in a good tool can save you money in the long run. By cutting back on manual documentation processes, you can direct more manpower to other business operations, boosting revenue.

It’s also a good idea to consider whether or not you want your new tools to integrate with your existing systems. Some tools can easily connect to different platforms, while others exist in siloes, so it’s important to check for compatibility. 

Rossum offers multiple integrations with ERP and RPA systems, document management systems, document automation software, and more. This makes it easy for companies to start using Rossum right away. You can use the platform’s pre-built integrations or a custom integration designed for your unique business needs. 

Process documentation framework

Creating a process documentation framework can help you manage your documents, whether you choose to process them manually or via automation. Using a step-by-step process document template can help you to start brainstorming some ideas. For example, the standard process documentation framework includes identifying the steps in the process and outlining those steps in order. Finally, you should test your process to determine its effectiveness.

There are many other steps that may come between these, depending on your specific business needs and processes. As such, it can be helpful to create these documents using advanced tools and software. This can help eliminate manual errors and promote greater consistency across documents — after all, keeping everybody on the same page is critical to ensuring success with your business processes and operations. Creating a solid framework can prevent trouble down the road and promote alignment on objectives. 

Each business has a slightly different way of doing things, so it’s important to account for your individual needs and goals when creating a framework. Consider how you currently generate process documents and how you could improve your workflow with workflow automation tools. Identifying your goals can help you come up with the individual steps to getting there. By looking at the bigger picture you can ensure greater effectiveness from beginning to end, regardless of how you manage your documents. 

While each business is unique, following process documentation framework best practices can yield the best results. Testing your procedures, for instance, is essential to determining whether or not the framework is effective. You should experiment with the framework before making a hard policy. Process documentation software can help this process run much smoother. It can help you identify gaps in your documentation process and decide how to proceed going forward. 

Simple process document template

A simple process document template can help you get started creating process documents. It can be especially helpful for those that are new to the process and trying to figure out how to best structure their documents. Some templates are accessed through special software and walk users through the document creation process step by step. 

Others can be downloaded and manually filled in by users. Most templates contain basic document details such as descriptions and the date the document was last updated. You can add additional info as necessary, depending on the specific needs of your company. 

You can also use a process document template Excel sheet to run calculations on how long certain steps in the process might take. This information may or may not be included in the actual document, but can be useful for understanding the process. 

Process document software can help you keep better track of each step in the process. It can help you avoid making mistakes and ensure that all aspects of the process are accounted for in the document. When trying to write documents by hand, it can be easy to overlook critical components of the process, but software can help keep things on track.

The best process document templates and tools on the market today are effective, yet easy to use. If you’re a small business with relatively few documentation needs, you might consider using a simple process document template. Unlike more advanced tools, these templates follow a straightforward procedure. They help users capture the most important information related to the process at hand without sacrificing ease of use. 

Simple templates get right to the point and can be a great starting point for businesses that are learning how to create process documents for their operations and procedures. Finding the solution that’s right for your organization can save you time and ease the burden of creating each document by hand. This can improve your workflow in more ways than one.