DoDo Czech Uses Rossum to Automate the Processing of Over 12,000 Documents Per Year

Before partnering with Rossum and This App, DoDo Czech was drowning in paperwork. Read on to find out how they were able to leverage Rossum’s integration into This App to cut accounting costs by enabling most of its accounting to be done internally, and process more than 12,000 documents annually 75% faster.

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The Need

DoDo Czech uses advanced technologies to provide its clients with a delivery service for all types of products.
The company employs over 400 couriers and issues 500 invoices per month; it sends about the same amount of its own invoices to customers and partners each month. As a result, DoDo Czech works with around 12,000 invoices per year.

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The Opportunity

Before we began working with DoDo Czech in June, 2019, the company was overwhelmed with paper documents. Every document went through at least four processing stages: registration in company records upon receipt, data entry into an Excel spreadsheet, data entry into an accounts payable report, and approval. An office manager paid each invoice individually via Internet banking.

At the end of every month, paper copies of invoices were compiled and sent to DoDo Czech’s accounting company. The controlling department prepared reports based on outputs from various systems, including operations, invoicing, and the Excel spreadsheets it used to keep track of paper invoices. DoDo Czech wanted a partner that could help it set up data capture processes and provide professional support for internal teams to help the company save time and money.

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The Solution

In a matter of minutes, we were able to tailor the Rossum schema to meet DoDo Czech’s requirements, modifying it to ensure that details about orders and payment centers would be included in the company’s accounting system.

It now takes them less than a minute to process a document, even when entering order and cost center details into the Rossum UI, and carrying out postings.

Rossum’s integration into This App is helping DoDo Czech cut its accounting costs by enabling the company to do most of its accounting internally – and after over a year of being connected to Rossum, DoDo Czech has reduced its document processing time by 75%.

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Testimonial

We are very happy about our cooperation with This One, which allowed us to get rid of piles of paper invoices and documents, and freed us from having to post and archive them. Our colleagues from This One helped us streamline and improve the effectiveness of our reporting and accounting processes. At DoDo Czech, we don’t like manually retyping and overwriting details; therefore, we’re trying to automate document processing in its entirety. This One proactively points out any deficiencies or errors in our processes and always comes up with a solution immediately.
Viera Slota Geckova
CFO V-Sharp Ventures SE
Owners of DoDo Czech, s.r.o

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